OnBoarding

Onboarding Guide for Neural Inverse Team Members

Neural Inverse IT Support
25 July 2024
•
5 min read
Teams
OnBoarding

Microsoft 365 Setup Guide for Neural Inverse Team Members

Welcome to the Neural Inverse Microsoft 365 Setup Guide. This document will help you set up your work email, access Microsoft 365 tools, and understand the advantages and uses of the various Microsoft 365 services we provide. Additionally, it outlines the extensive benefits of having a @neuralinverse.com email ID.

1. Prerequisites

Before you begin, ensure you have the following:

  • Your Neural Inverse work email account credentials.
  • Internet connection.

2. Setting Up Your Work Email with Microsoft 365

Step 1: Sign Up for Microsoft 365

  1. Open Your Web Browser:
  2. Sign In with Your Work Email:
    • Enter your Neural Inverse work email address (e.g., you@neuralinverse.com) and click Next.
    • Enter your password and click Sign In.
  3. Set Up Your Account:
    • Follow the on-screen prompts to set up your Microsoft 365 account.
    • You may be asked to update your password, set up security questions, or verify your phone number.

Step 2: Access Your Mailbox

  1. Open Outlook on the Web:
    • Once signed in, click on the Outlook icon in the Microsoft 365 portal. This will take you to Outlook on the web.
  2. Set Up Your Mailbox:
    • The first time you access your mailbox, you may be prompted to set your time zone and language preferences. Make the necessary selections and click Save.

Step 3: Install Microsoft Outlook (Optional but Recommended)

  1. Download Outlook:
    • Go to the Microsoft 365 portal.
    • Click on Install Office in the upper right corner and select Office 365 apps. This will download the Office installer.
  2. Install Office:
    • Run the installer and follow the on-screen instructions to install Microsoft Office, including Outlook.
  3. Add Your Work Email Account to Outlook:
    • Open Outlook.
    • When prompted, enter your Neural Inverse work email address and click Connect.
    • Enter your password and follow the prompts to complete the setup.

3. Understanding Your Microsoft 365 Services

Microsoft 365 Business Premium

  • Description: Provides a comprehensive set of productivity tools including Word, Excel, PowerPoint, Outlook, and Teams.
  • Advantages: Access to all core Office applications, advanced security features, and business services such as email hosting.

Dynamics 365 Customer Service Enterprise

  • Description: A robust customer service platform.
  • Advantages: Helps manage customer service operations with features for case management, service level agreements, and analytics.

Dynamics 365 Sales Enterprise Edition

  • Description: Sales management software designed to help streamline sales operations.
  • Advantages: Provides tools for sales forecasting, pipeline management, and advanced analytics to drive sales performance.

Dynamics 365 Team Members

  • Description: A lighter version of Dynamics 365 for general team member use.
  • Advantages: Allows team members to perform basic tasks such as accessing customer data and participating in team collaboration.

Microsoft Power Apps for Developer

  • Description: A suite of apps, services, and connectors for building custom apps.
  • Advantages: Enables the creation of custom applications tailored to specific business needs without extensive coding.

Microsoft Power Automate Free

  • Description: A service to automate workflows between applications and services.
  • Advantages: Helps automate repetitive tasks, integrate data from different sources, and improve efficiency.

Power Apps Premium

  • Description: Enhanced version of Power Apps with more advanced features.
  • Advantages: Offers more powerful app-building capabilities and advanced data integration.

Power Automate per User Plan

  • Description: A more comprehensive version of Power Automate with advanced features.
  • Advantages: Provides extensive automation capabilities, including more advanced workflow automation and better integration options.

4. Setting Up Microsoft Teams

Step 1: Install Microsoft Teams

  1. Download Teams:
    • Go to the Microsoft 365 portal.
    • Click on the Teams icon and follow the link to download the desktop app.
  2. Install Teams:
    • Run the installer and follow the on-screen instructions to install Microsoft Teams.

Step 2: Sign In to Teams

  1. Open Microsoft Teams:
    • Open the Teams application on your computer.
  2. Sign In:
    • Enter your Neural Inverse work email address and password to sign in.
    • Follow any additional prompts to complete the sign-in process.

Step 3: Get Started with Teams

  1. Explore Teams and Channels:
    • Microsoft Teams will have various teams and channels set up for different departments and projects. Explore these to find the ones relevant to you.
  2. Join Meetings and Chats:
    • Use Teams for meetings, calls, and chats with your colleagues.

5. Accessing Other Microsoft 365 Apps

Step 1: Explore the Microsoft 365 Portal

  1. Access Other Apps:
    • Go to the Microsoft 365 portal.
    • You will find icons for various apps such as Word, Excel, PowerPoint, OneDrive, and more. Click on any app to open it.
  2. Install Desktop Apps (Optional):
    • If you prefer using desktop versions of Microsoft 365 apps, you can download and install them from the portal, similar to the Outlook installation process.

Step 2: Set Up OneDrive for Business

  1. Open OneDrive:
    • In the Microsoft 365 portal, click on the OneDrive icon.
  2. Sync Files:
    • Follow the prompts to set up OneDrive and sync your files between your computer and the cloud.

6. Getting Help

If you encounter any issues or need further assistance, please contact the Neural Inverse IT support team at support@neuralinverse.com.

7. Benefits of Using Your @neuralinverse.com Email ID

As a team member of Neural Inverse, having an @neuralinverse.com email ID provides you with numerous advantages and access to a wide range of services and tools. Below are the key benefits:

Professional Identity

  • Brand Representation: Using a Neural Inverse email address projects a professional image and reinforces the company's brand identity in all communications.
  • Trust and Credibility: An official company email address enhances trust and credibility with clients, partners, and external stakeholders.

Access to Microsoft 365 Services

  • Comprehensive Suite: Full access to Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneDrive, ensuring you have all the tools needed to excel in your role.
  • Collaboration Tools: Utilize Microsoft Teams for seamless communication and collaboration with colleagues, enhancing productivity and team efficiency.
  • Cloud Storage: Enjoy 1 TB of OneDrive for Business cloud storage for secure file storage and sharing, ensuring your documents are always accessible and backed up.
  • Document Collaboration: Co-author documents in real-time with your colleagues using Word, Excel, and PowerPoint, enhancing teamwork and productivity.
  • Planner and To-Do: Organize tasks and manage projects efficiently with Microsoft Planner and Microsoft To-Do, keeping track of your assignments and deadlines.
  • Exchange Online: Benefit from advanced email management features, including shared calendars, contacts, and scheduling tools, streamlining communication and coordination.
  • Microsoft Bookings: Simplify scheduling and appointment management with Microsoft Bookings, making it easy for clients and colleagues to book time with you.

Enhanced Security

  • Advanced Security Features: Benefit from multi-factor authentication, data encryption, and threat protection, keeping your data and communications secure.
  • Email Protection: Built-in spam filtering, phishing protection, and malware detection help keep your inbox secure from threats.
  • Data Loss Prevention: Protect sensitive information with Data Loss Prevention (DLP) policies that help prevent accidental data leaks.
  • Compliance Solutions: Ensure compliance with regulatory standards and company policies using Microsoft’s compliance tools and solutions.

Productivity and Efficiency

  • Integration: Seamless integration across Microsoft 365 applications allows for streamlined workflows and increased productivity.
  • Anywhere Access: Access your emails, files, and applications from any device, anywhere in the world, ensuring you stay connected and productive on the go.
  • Automatic Updates: Always have the latest versions of your apps with automatic updates, ensuring you have access to the newest features and improvements.
  • Microsoft Editor: Improve your writing and grammar with Microsoft Editor, available in Word and Outlook, providing real-time suggestions and corrections.
  • MyAnalytics: Gain insights into your work habits and productivity with MyAnalytics, helping you optimize your workday and achieve better work-life balance.

Specialized Business Tools

  • Dynamics 365 Customer Service: Manage customer service operations efficiently with advanced case management, service level agreements, and analytics tools.
  • Dynamics 365 Sales: Streamline sales processes with tools for sales forecasting, pipeline management, and performance analytics.
  • Dynamics 365 Team Members: Access essential features and functionalities to collaborate effectively within your teams.
  • Power Apps for Developer: Create custom business applications tailored to specific needs without extensive coding knowledge, empowering you to innovate and solve problems quickly.
  • Power Automate Free: Automate repetitive tasks and workflows to improve efficiency and reduce manual effort, allowing you to focus on higher-value activities.
  • Power Apps Premium: Access advanced app-building features and capabilities to create more sophisticated and powerful business applications.
  • Power Automate per User Plan: Leverage comprehensive automation capabilities for advanced workflow automation and better integration options.

Exclusive Company Benefits

  • Neural Inverse Ecosystem: Being part of the Neural Inverse ecosystem means you have access to company-specific tools, resources, and support that are tailored to our operational needs and business objectives.
  • Microsoft Partnership: Enjoy the benefits of Neural Inverse’s partnership with Microsoft for Startups, including access to cutting-edge technology and innovation, giving you a competitive edge.
  • Early Access to New Features: Benefit from early access to new Microsoft features and updates as part of our partnership, staying ahead with the latest technology advancements.
  • Custom Solutions: Collaborate with the IT team to develop custom solutions and tools that align with your specific business needs and workflows.

8. Claim Benefits with Your @neuralinverse.com ID

To fully leverage the benefits of your Microsoft 365 subscription, including access to Dynamics 365, Power Apps, and Power Automate, make sure to:

  1. Log In: Use your @neuralinverse.com email to log in to the Microsoft 365 portal and access all your services and tools.
  2. Claim Your Benefits: Visit the relevant service portals (e.g., Dynamics 365, Power Apps) to explore and claim the benefits associated with your subscription.
  3. Contact IT Support: If you have questions about specific benefits or need assistance, reach out to the IT support team at support@neuralinverse.com.

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